Ghanem is a Saudi company operating in the real estate investment sector. It aims to simplify investing through fractional ownership and usufruct rights, within a fully compliant legal framework and under the review of an independent Sharia committee.
Ghanem offers a clear, digital investment experience that allows investors to track their investments easily and transparently through the app.
As operations grew and the number of transactions, vendors, and employee-related expenses increased, the company identified the need for a more structured financial system to manage expenses and employee reimbursements with accuracy and efficiency.
Before Nqoodlet
- Scattered expenses across personal cards and cash
- Complex and slow process, taking up to 25 days
- Heavy manual effort at month-end closing
- Operational pressure and fragmented workflows
- Disputes over hidden fees and currency differences
- Difficulty enforcing expense policies
- Slow closing cycles and time-consuming reports
After Nqoodlet
- Fully centralized expense management
- Fast card top-ups and smooth expense settlement
- Around 50% reduction in manual monthly work
- Calm, clear management through a single dashboard
- Full visibility of actual paid amounts
- Clear governance and accurate policy enforcement
- Faster settlements and streamlined reporting
Challenges That Ghanem Faced
Ghanem faced several operational challenges, as the company relied mainly on bank cards and employees’ personal cards to manage expenses
- Manual work
Month-end closing depended on manual tasks like collecting requests
- Additional fees
Currency changes and extra fees made it hard to match receipts
- Slow reimbursements
Employees used personal cards, delaying settlements up to 25 days
- Fragmented expenses
Non-centralized payments like cash made it hard to enforce policies and track spending accurately
- Difficulty collecting receipts
Frequent follow-ups were needed to gather paper receipts
“Nqoodlet made expense management noticeably faster and easier. Settlements, reports, and employee balance top-ups became smooth and quick. It also saved me about half of the manual work I used to do at the end of each month, and I can now manage all operations easily from a single unified dashboard.”
- Mohammad Al-Mutairi - Finance Manager at Ghanem
The Solution Provided by Nqoodlet
- Digital documentation for receipts
Employees upload receipts with every transaction, removing paper follow-ups
- A centralized platform
Nqoodlet unified transactions in one platform, reducing manual work
- Eliminating reimbursements
Nqoodlet replaced long reimbursement cycles with instant card top-ups
- Solving petty cash and cash-related issues
Nqoodlet replaced scattered cash with a structured system, improving control and simplifying expense management
- Higher card acceptance rates
Nqoodlet cards offer strong acceptance across digital platforms, reducing payment interruptions
Results
Transforming financial operations from scattered manual effort into a fully automated system
These solutions turned expense management into a clear and efficient experience. Accountants gained full visibility and precise control over expense policies
Faster reporting
Settlements, reporting, and top-up requests became faster and simpler
Receipt discipline
Employees must attach receipts to every transaction
Time and effort saved
Nqoodlet reduced manual work and centralized all transactions on one platform
High card acceptance rates
Prepaid cards with high acceptance enabled smoother online payments and supplier transactions
Centralized expense management
Expenses were centralized, replacing petty cash and manual handling with stronger policy control
Solving reimbursement and currency issues
Reimbursements, delays, and currency disputes were eliminated with a unified payment system
“I have been using Nqoodlet for years, and during this time I’ve seen major progress in the quality and maturity of the product. Today, the solution feels truly well-rounded.
With full confidence, whenever I’m asked to recommend an expense management solution, Nqoodlet is my first choice for addressing administrative and financial challenges.”
- Mohammad Al-Mutairi - Finance Manager at Ghanem
How Nqoodlet Helps Real Estate Investment Companies
Controlling currency differences and fees
Paid amounts are clear, removing disputes over currency or hidden fees
Eliminating employee reimbursement
Companies no longer rely on employees’ personal cards
Organizing multiple projects
Nqoodlet provide a unified view of all expenses in one place.
Simplifies digital payments
Payments to vendors and digital platforms are smooth and uninterrupted
Eliminating cash and petty cash issues
Nqoodlet removes uncontrolled cash expenses
Enforcing financial discipline and governance
Companies require receipts for every transaction, enforcing clear expense policies
Conclusion
Before Nqoodlet, managing expenses at Ghanem consumed the finance team’s time, with constant follow-ups for receipts, reimbursements, and currency differences, creating a major obstacle as operations grew.
Nqoodlet eliminated the chaos, sped up settlements, and centralized all expenses, removing the need to chase employees or handle long delays.
The finance team gained confidence and ease, focusing on tasks that truly drive the company forward, while management benefited from transparency and better control.
It is time to upgrade how your company manages expenses.
Learn how Nqoodlet can help your business optimize financial operations and achieve similar results.
